Per-seat plans, set with your agency during onboarding
The numbers below are a real starting point, not a locked contract — final pricing is confirmed with your agency directly, the same hands-on onboarding described on our homepage. No self-checkout, no automated billing today — just tell us about your agency below.
For an agency trying ReadyCare Systems for the first time, or a single small site.
- Core clinical forms your agency actually uses
- Client records & visit documentation
- Your own branding and logo
- Secure staff login
The full platform for an agency running real day-to-day operations on ReadyCare.
- Everything in Pilot, plus the full clinical form library
- Documents & Policies library, secure messaging
- Time tracking with a logged override trail
- Agency-Location / role-based access (multi-site ready)
- Custom clinical forms available on request
For a larger or multi-site agency that wants everything, plus a direct line to us.
- Everything in Standard, unlimited forms enabled
- Priority custom-form turnaround
- Priority input on the product roadmap
- Direct feedback channel to our team
For an agency that doesn't fit neatly into one tier, more locations, a mix of features across plans, or terms these three don't quite cover.
- Mix and match features across tiers
- Volume pricing for larger rosters
- Built around your agency's actual setup, not a generic bracket
- Same hands-on onboarding as every other plan
Every plan includes automatic multi-datacenter data replication, daily and weekly backups, and point-in-time recovery — see our roadmap for what's Active today. A signed Business Associate Agreement (BAA) is arranged before any agency enters real client data, at no extra cost. A 12-Month Term or Pay Annually discount is a price break for committing, not a lock-in: leave early and you only ever owe the difference between the discounted rate and month-to-month for the months you actually used, never a penalty, and never your data.
No exit fees, ever
Cancel any time. Export your agency's own data yourself, free, whenever you want it. Some platforms charge over $1,000 and make you wait 90 days just to get your own records back. We never will.
We never sell your data
Some platforms reserve the right to de-identify and sell your clients' health data. We don't do that, we never will, and it isn't buried in a clause somewhere hoping you won't read it.
Hands-on onboarding, not a lock-in trap
No 36-month contract you have to fight your way out of. Month-to-month is always available; the term discounts above are optional, never required.
Everything we offer, in one list
Every agency gets the same real platform underneath, tiers change how much of the form library and support you get, not which parts of ReadyCare exist. See it running at Inside ReadyCare.
Clinical Documentation
- 65+ clinical forms: intake, treatment plans, screening tools, consent packets
- Structured client records: demographics, insurance, emergency contacts
- Medications, diagnoses, and allergies with severity
- Visit notes and progress tracking, resumable and print-ready
Compliance & Access
- Role-based access: Provider, Location Manager, Agency Manager
- A signed BAA before any real client data goes in, at no extra cost
- Full audit logging of PHI access
- Ohio DODD, Behavioral Health, and Aging department hubs
Operations
- Secure staff messaging
- Agency Files and a Documents & Policies library
- Time tracking with a logged override trail
- Visit logging with GPS capture (the EVV foundation)
- Billing charge capture from visit data, exportable for your clearinghouse
Your Brand
- Your logo and colors, on screen and on every printed page
- Your agency's name throughout, never ours
- Multi-language support, Spanish live today, more on the way
Questions agencies actually ask
- How long does onboarding actually take?
- It depends on how many forms and staff accounts your agency needs configured — reach out below and we'll give you a real estimate for your agency specifically, not a generic number.
- Do you sign a BAA?
- Yes — a Business Associate Agreement is arranged directly with your agency before any real client data goes into the system, at no extra cost. See our Security & honest product boundaries section for exactly what that does and doesn't cover.
- Can we switch plans later, or add staff?
- Yes — tell your ReadyCare contact and we'll adjust your seats and enabled forms directly. Nothing about switching plans requires re-onboarding your whole agency.
- What happens to our data if we ever leave?
- It's already yours, and it stays that way. Export it yourself, free, any time, no fee and no waiting period. Client records and clinical submissions are never silently deleted by the app itself, and we never sell or monetize your data, not even de-identified.
- What if we're on a 12-month term or paid annually and need to leave early?
- You only ever owe the difference between the discounted rate you were paying and the regular month-to-month rate, for the months you actually used the discount. No penalty, no early-termination fee, and your data leaves with you the same way it always does.
- Is this self-checkout, or do we talk to someone first?
- You talk to us first. ReadyCare Systems is a hands-on onboarding, not an automated signup — we set up your branding, your forms, and your staff accounts directly, and walk you through it. The form below is how that conversation starts.
Tell us about your agency
We'll follow up personally — usually within one business day — to talk pricing and next steps.